Coast Guard Mutual AssistanceServing the men and women of the US Coast Guard since 1924

What to do when you have to disapprove a request

Sometimes a request falls outside of CGMA policy. For example: a member requests a loan to pay back a family member for a personal loan, or needs money to retain a lawyer for a custody dispute.

CGMA Form 17

When a request must be disapproved, Representatives are expected to officially disapprove the request using the CGMA Form 17 (pdf) , citing the reason and/or provision from the CGMA Manual.

Once a CGMA Form 17 (pdf) has been issued, a copy is to be sent to CGMA-HQ, for audit purposes.

In 2012, over 5,900 checks were issued by CGMA Representatives, with only three disapprovals forwarded to CGMA-HQ - making the local Representative disapproval rate less than one-tenth of one percent.

When you disapprove a request, don't forget to send in CGMA Form 17


Appeals of these disapprovals and all requests for assistance that will bring an account balance over $3,000, orĀ  requests for a grant, must be forwarded to CGMA-HQ.

In 2012, CGMA-HQ received 199 such requests:

2012 HQ Approval / Disapproval Statistics
Received Approved Disapproved
Grants  29  16 (55%) 13 (45%)
Loan to Grant Conversions  12  11 (92%)   1   (8%)
Loans 158 145 (92%) 13   (8%)
Total Cases 199 172 (86%) 27 (14%)

Appeals of Executive Director Disapprovals and/or requests for assistance that will bring an account balance over $6,000 must be forwarded to the Board of Control.

In 2012, the Board received six such requests. They approved 3 (50%) and disapproved 3 (50%).

Additional information can be found under Chapter 4-B of the CGMA Manual.

You give valuable time to assist CGMA clients and it is much appreciated!

Please let CGMA-HQ know (703) 875-0404 or toll free (800) 881-2462 or email: if there is any way we can support your efforts as you serve your shipmates through CGMA.